This Wedding Photography & Videography Agreement (“Agreement”) is entered into as of the date electronically or physically signed below by and between imagery.LIFE, LLC, a Pennsylvania limited liability company (“imagery.LIFE”), and the undersigned client(s) (“CLIENT(S)”). By signing this Agreement, CLIENT(S) acknowledge that they have read, understood, and agreed to all terms and conditions contained herein.
1. ENTIRE AGREEMENT; GOVERNING LAW
This Agreement constitutes the complete and exclusive understanding between the parties and supersedes all prior negotiations, discussions, representations, emails, text messages, proposals, consultations, and agreements, whether written or oral. No amendment, waiver, modification, or change to this Agreement shall be valid unless made in writing and signed by both parties. This Agreement shall be governed by and interpreted in accordance with the laws of the Commonwealth of Pennsylvania, without regard to conflict of law principles. Venue for any permitted legal proceeding shall be exclusively in Lehigh County, Pennsylvania. If any provision of this Agreement is deemed unenforceable or invalid, the remaining provisions shall remain in full force and effect.
2. LEGAL CAPACITY & AUTHORITY
CLIENT(S) represent and warrant that they are at least eighteen (18) years of age and possess full legal authority to enter into this Agreement. If signing on behalf of another individual, couple, family, or entity, the signing party represents they possess authority to legally bind all involved parties. CLIENT(S) further acknowledge responsibility for ensuring all participating individuals, guests, family members, wedding party participants, and event decision-makers comply with the terms of this Agreement where applicable.
3. INDEPENDENT CONTRACTOR STATUS
imagery.LIFE operates solely as an independent contractor and shall not be deemed an employee, partner, joint venturer, or agent of CLIENT(S). imagery.LIFE retains exclusive discretion regarding artistic methods, staffing decisions, equipment selection, shooting techniques, editing style, workflow, subcontracting, and creative execution. Nothing in this Agreement shall be construed to grant CLIENT(S) authority over imagery.LIFE’s internal business operations, staffing structure, or artistic process.
4. RESERVATION OF DATE & NON-REFUNDABLE RETAINER
Due to the exclusive nature of wedding and event date reservations, CLIENT(S) acknowledge that imagery.LIFE turns away other business opportunities upon booking. To reserve the event date, CLIENT(S) shall remit a non-refundable retainer equal to fifty percent (50%) of the total contracted amount. The retainer is earned immediately upon receipt and shall remain strictly non-refundable under all circumstances, including but not limited to:
Cancellation by CLIENT(S)
Postponement or rescheduling
Venue closure
Relationship dissolution
Family emergencies
Travel disruptions
Acts of God
Force majeure events
Changes in wedding plans or budget
No event date shall be considered reserved until both:
A signed Agreement has been received; and
The required retainer payment has cleared.
imagery.LIFE reserves the right to decline services and release the requested date until both conditions have been satisfied.
5. PAYMENT TERMS
The remaining balance shall be due no later than the wedding/event date unless otherwise agreed in writing. CLIENT(S) understand that timely payment is a material condition of this Agreement. Accepted payment methods shall be determined by imagery.LIFE. Returned payments, failed transactions, charge reversals, or declined payments may incur additional administrative fees at imagery.LIFE’s discretion. Any outstanding balance remaining after the due date may accrue interest at the maximum legal rate permitted under Pennsylvania law.
6. NON-PAYMENT & DEFAULT
Failure to make payments when due shall constitute a material breach of contract. In the event of non-payment, late payment, declined payment, or payment default, imagery.LIFE reserves the right, at its sole discretion, to:
Suspend performance of services
Refuse attendance at the event
Cease coverage in progress
Withhold galleries, films, albums, edits, and deliverables
Delay editing timelines
Refuse future scheduling or rescheduling requests
Terminate this Agreement without refund of monies previously paid
CLIENT(S) acknowledge that imagery.LIFE shall not be liable for missed moments, reduced coverage, delayed delivery, or cancellation resulting from payment default.
7. RESCHEDULING POLICY
Any request to reschedule shall be subject to imagery.LIFE’s availability and written approval. Approved reschedules shall incur a mandatory $1,000 rescheduling fee, in addition to any pricing adjustments required due to market increases, staffing costs, travel modifications, peak-season demand, or package changes. Rescheduling does not guarantee preservation of original pricing. If imagery.LIFE is unavailable for the requested new date, the event shall be deemed a cancellation by CLIENT(S), and all monies previously paid shall remain non-refundable. CLIENT(S) understand that imagery.LIFE may already be contractually obligated to another event on the requested date.
8. CHARGEBACKS & PAYMENT DISPUTES
CLIENT(S) agree not to initiate chargebacks, payment disputes, or transaction reversals without first providing written notice and a reasonable opportunity for imagery.LIFE to address concerns. Because wedding and event services involve advance scheduling, staffing commitments, blocked calendar dates, administrative work, consultations, planning, and creative labor, CLIENT(S) acknowledge that chargebacks after services are rendered may constitute fraud and breach of contract. In the event of an improper chargeback, CLIENT(S) agree to reimburse imagery.LIFE for:
Outstanding balances
Bank fees
Merchant processing fees
Collection costs
Administrative expenses
Attorney’s fees and legal costs
imagery.LIFE reserves all legal remedies available under Pennsylvania law.
9. CREATIVE DISCRETION & ARTISTIC CONTROL
CLIENT(S) acknowledge familiarity with imagery.LIFE’s artistic style, editing approach, storytelling philosophy, color grading, framing, pacing, music selection, lighting style, composition, and creative direction. CLIENT(S) understand and agree that imagery.LIFE retains sole and absolute artistic discretion regarding:
Shot composition
Camera placement
Posing and direction
Lighting techniques
Lens and equipment selection
Storytelling approach
Audio usage
Editing style
Color grading
Retouching methods
Song selection
Final image and film curation
Selection of footage and photographs delivered
CLIENT(S) understand that wedding and event coverage is documentary in nature and real-time conditions may impact creative decisions. No specific editing style, moment, angle, pose, transition, camera movement, or artistic outcome is guaranteed. CLIENT(S) expressly acknowledge that imagery.LIFE’s work is interpretive and artistic in nature and shall not be subject to subjective personal taste disputes. Requests for substantial stylistic revisions, extensive re-editing, or creative changes outside imagery.LIFE’s standard artistic style may be denied or billed at an hourly rate determined by imagery.LIFE.
10. NO GUARANTEE OF SPECIFIC SHOTS OR MOMENTS
imagery.LIFE shall make commercially reasonable efforts to capture meaningful moments and requested priorities; however, CLIENT(S) acknowledge that no specific photograph, video clip, pose, family combination, guest interaction, décor detail, emotional reaction, candid moment, speech, or event occurrence is guaranteed. Coverage is influenced by numerous factors including but not limited to:
Event timeline restrictions
Venue limitations
Weather conditions
Guest cooperation
Lighting conditions
Delays caused by vendors or family members
Time constraints
Access restrictions
Safety concerns
Real-time event changes
CLIENT(S) acknowledge that weddings and events are live occurrences and certain moments may happen unexpectedly, simultaneously, or outside reasonable coverage capability. imagery.LIFE shall not be liable for missed moments beyond reasonable control.
11. PHOTOGRAPHY DELIVERABLES
Edited photography deliverables shall be provided via private online gallery unless otherwise specified in writing. CLIENT(S) acknowledge and agree that:
Delivered image quantity is determined solely by imagery.LIFE
Duplicate, test, out-of-focus, blinking, technically flawed, obstructed, or redundant images may be excluded at imagery.LIFE’s discretion
imagery.LIFE reserves sole discretion over image culling and final selections
Editing style shall remain consistent with imagery.LIFE’s brand and portfolio
RAW, unedited, partially edited, rejected, duplicate, or culled image files shall never be delivered under any circumstance unless expressly agreed to in writing through a separate paid agreement. CLIENT(S) acknowledge that imagery.LIFE’s editing process is part of the artistic product purchased.
12. VIDEOGRAPHY DELIVERABLES
Video deliverables shall be provided via private online delivery link unless physical media is expressly included in writing or separately purchased. Final film length, pacing, transitions, cinematic structure, storytelling, audio usage, dialogue selection, speech inclusion, music pairing, and clip selection remain solely at imagery.LIFE’s discretion. CLIENT(S) understand that cinematic wedding films are editorial storytelling products and are not intended to be chronological documentaries unless specifically contracted. Unless otherwise purchased, imagery.LIFE does not guarantee inclusion of:
Full ceremony edits
Full speeches
Full dances
Documentary edits
Complete chronological footage
13. RAW FOOTAGE & PROJECT FILES
RAW footage, unedited clips, project files, timelines, editing assets, audio stems, color grading files, source media, backup files, and partially completed edits remain the sole intellectual property of imagery.LIFE. Such materials shall not be delivered unless expressly purchased and agreed to in writing. If RAW footage is purchased:
Files shall be delivered in their original recorded format
imagery.LIFE makes no representation regarding software compatibility
Files may require specialized codecs or playback software
imagery.LIFE provides no warranty for usability, playback, organization, or edit readiness
Purchase of RAW footage does not transfer copyright ownership. CLIENT(S) shall not re-edit, commercially exploit, alter, or redistribute footage without written consent.
14. DELIVERY TIMELINE
CLIENT(S) understand that wedding and event productions require substantial post-production work. Standard delivery time is estimated at approximately twelve (12) to eighteen (18) weeks following the event date. During peak season, including but not limited to April–May and September–October, delivery may extend up to six (6) months due to production volume. Delivery timelines are estimates only and shall not constitute guaranteed deadlines. CLIENT(S) agree that delays caused by the following shall not constitute breach of contract:
Peak-season workload
Illness or emergency
Equipment failure
Outstanding balances
Delayed client communication
Album approval delays
Third-party vendor delays
Force majeure events
imagery.LIFE shall make commercially reasonable efforts to complete projects in a timely manner but makes no guarantee regarding exact delivery dates.
15. SNEAK PEEKS & PREVIEW CONTENT
Sneak peeks, teaser images, social media previews, highlight clips, and early content are provided solely as a courtesy and are not contractually guaranteed. imagery.LIFE retains sole discretion regarding:
Whether sneak peeks are provided
Quantity delivered
Timing of release
Platform of release
Absence of sneak peeks shall not constitute breach of contract or delay.
16. MUSIC LICENSING & FILM SOUNDTRACK SELECTION
CLIENT(S) acknowledge that commercially copyrighted music cannot legally be licensed for wedding films in many circumstances. imagery.LIFE retains sole creative discretion regarding soundtrack selection and reserves the exclusive right to determine music used in final films. CLIENT(S) may offer general preferences regarding mood, energy, genre, or style; however, no specific song requests are guaranteed. imagery.LIFE shall not be responsible for dissatisfaction arising from music preference differences. CLIENT(S) expressly waive any claim arising from inability to use commercially copyrighted songs.
17. CLIENT RESPONSIVENESS & DELAYS
CLIENT(S) acknowledge responsibility for timely communication. Failure to respond to emails, questionnaires, album selections, timeline requests, revision approvals, music preference questionnaires, or production-related communication may delay delivery. imagery.LIFE shall not be liable for delays caused by CLIENT(S)’ inactivity, indecision, lack of communication, or untimely approvals. Projects delayed due to inactivity exceeding ninety (90) days may be placed on hold at imagery.LIFE’s discretion.
18. ENGAGEMENT SESSION TERMS
If an engagement session is included within CLIENT(S)’ package, the following terms shall apply: CLIENT(S) are solely responsible for scheduling the session with imagery.LIFE. Engagement sessions are strictly use-it-or-lose-it and hold no cash value. Unused sessions:
Are non-refundable
Cannot be exchanged for credit
Cannot be substituted for other services or products
Cannot reduce package pricing
Unless expressly approved in writing by imagery.LIFE:
Engagement sessions may not be scheduled within the same calendar month as the wedding date
Sessions must be completed at least three (3) months prior to the wedding
Peak season engagement sessions occurring during September and October may incur an additional $800 premium scheduling fee. CLIENT(S) are solely responsible for:
Location research and selection
Parking fees
Travel fees
Permit costs
Venue permissions
Admission charges
imagery.LIFE shall not be responsible for denied access, permit issues, overcrowding, weather complications, or location restrictions.
19. EVENT TIMELINE RESPONSIBILITY
CLIENT(S) acknowledge that photography and videography coverage quality is heavily dependent upon an appropriately structured event timeline. CLIENT(S) agree to provide imagery.LIFE with a finalized event timeline no later than seven (7) days prior to the wedding or event date. imagery.LIFE reserves the right to make professional recommendations regarding scheduling in order to maximize coverage quality, lighting conditions, travel logistics, creative opportunities, and event flow. CLIENT(S) acknowledge that failure to allocate sufficient time for photography and videography may result in missed moments, rushed coverage, reduced creative opportunities, or diminished final deliverables. imagery.LIFE shall not be responsible for compromised coverage caused by:
Delayed hair and makeup services
Transportation delays
Late ceremonies
Timeline compression
Family delays
Vendor lateness
Unrealistic scheduling
Insufficient portrait time
CLIENT(S)-created timelines lacking professional coordination
CLIENT(S) understand that imagery.LIFE cannot create additional time where none exists.
20. WEDDING PLANNER & COORDINATION DISCLAIMER
imagery.LIFE strongly recommends professional wedding planning and coordination. CLIENT(S) acknowledge that imagery.LIFE is hired for creative services and is not acting as a wedding planner, venue coordinator, scheduler, timekeeper, family coordinator, or event manager. While imagery.LIFE may offer guidance and timeline suggestions as a professional courtesy, final responsibility for event execution remains solely with CLIENT(S), planner, or coordinator. imagery.LIFE shall not be liable for missed moments, delayed schedules, timeline failures, or organizational deficiencies caused by lack of coordination.
21. FAMILY PHOTO LIST RESPONSIBILITY
CLIENT(S) agree to provide a finalized family formalities list no later than seven (7) days prior to the event date. Family combinations not included on the submitted list are not guaranteed. CLIENT(S) acknowledge that formal family photographs are time-sensitive and depend upon guest cooperation and punctuality. imagery.LIFE shall not be responsible for missed family combinations resulting from:
Missing family members
Uncooperative guests
Intoxication
Timeline delays
Last-minute requests
Lack of communication
Unsubmitted family lists
CLIENT(S) understand that imagery.LIFE cannot reasonably identify extended family relationships or family sensitivities without prior instruction.
22. VENDOR COOPERATION & THIRD-PARTY INTERFERENCE
CLIENT(S) acknowledge that imagery.LIFE’s ability to perform services may be impacted by third parties. imagery.LIFE shall not be responsible for compromised coverage resulting from:
Venue restrictions
Planner interference
DJ equipment placement
DJ lighting conditions
Excessive colored lighting
Laser effects
Photographer/videographer obstruction
Content creators obstructing coverage
Officiant restrictions
Guest interference
Unplugged ceremony violations
Family disruptions
Vendor delays
CLIENT(S) acknowledge that imagery.LIFE cannot control the actions or performance of third-party vendors or guests. No refunds, credits, or liability shall arise from compromised conditions caused by third parties.
23. EXCLUSIVITY OF SERVICES
imagery.LIFE shall act as the exclusive professional photography and/or videography provider for the contracted services. CLIENT(S) acknowledge that guest interference, content creators, hired social media teams, additional photographers/videographers, or vendor obstruction may negatively impact coverage. imagery.LIFE reserves the right to stop, reposition, or redirect individuals interfering with contracted coverage. imagery.LIFE shall not be liable for missed moments, obstructed views, poor angles, compromised audio, or diminished quality resulting from interference.
24. ACCESS & VENUE RESTRICTIONS
CLIENT(S) shall secure all permissions necessary for photography and videography at venues and locations. CLIENT(S) are responsible for obtaining:
Venue permissions
Photography permits
Drone permissions (where applicable)
Parking access
Access credentials
imagery.LIFE shall not be liable for missed footage or limited coverage caused by venue restrictions, denied access, security limitations, permit issues, photography bans, or restricted areas.
25. ATTENDEE RELEASE
CLIENT(S) warrant that all attendees, guests, family members, vendors, and participants attending the event understand and consent to photography and videography coverage. CLIENT(S) agree to indemnify and hold harmless imagery.LIFE from any claims arising from a guest’s appearance in photographs, video footage, or promotional materials. CLIENT(S) further acknowledge that imagery.LIFE cannot reasonably obtain individual releases from every attendee.
26. WEATHER & ENVIRONMENTAL CONDITIONS
CLIENT(S) acknowledge that weddings and events are live occurrences subject to changing environmental conditions. imagery.LIFE shall not be responsible for diminished coverage, altered aesthetics, reduced visibility, compromised lighting, or modified creative opportunities resulting from:
Rain
Snow
Wind
Fog
Extreme heat or cold
Harsh sunlight
Natural disasters
Venue limitations
Unsafe environmental conditions
imagery.LIFE may recommend timeline modifications, indoor alternatives, location changes, or lighting adjustments in an effort to preserve quality. CLIENT(S) acknowledge that refusal of professional recommendations may negatively affect final imagery and video results. imagery.LIFE shall not be liable for dissatisfaction arising from environmental limitations outside reasonable control.
27. DRONE COVERAGE DISCLAIMER
Drone footage, when included, is offered at imagery.LIFE’s sole discretion and is never guaranteed. CLIENT(S) acknowledge that aerial coverage may be restricted or prohibited due to:
Weather conditions
Rain, snow, or wind
FAA regulations
Temporary flight restrictions
Venue rules
Airspace restrictions
Safety concerns
Crowds or guest proximity
Equipment malfunction
Pilot discretion
Time constraints
imagery.LIFE reserves exclusive authority to determine whether drone operation is safe, legal, or appropriate. Failure to obtain drone footage shall not constitute breach of contract and shall not result in refund, discount, or liability.
28. AUDIO CAPTURE LIMITATIONS
CLIENT(S) acknowledge that professional audio recording is dependent upon cooperation from third parties and environmental conditions. imagery.LIFE shall not be responsible for compromised, distorted, unusable, interrupted, or missing audio caused by:
DJ equipment failure
Faulty microphones
Venue sound systems
Wireless interference
Excessive ambient noise
Officiant restrictions
Guest interference
Lack of access to soundboards
Equipment limitations imposed by third parties
CLIENT(S) understand that audio quality may vary throughout the event and that certain moments may not be recoverable despite reasonable efforts. No specific dialogue, speech, vow, or sound element is guaranteed.
29. VENUE CONDITIONS, LIGHTING & POWER FAILURE
CLIENT(S) acknowledge that imagery.LIFE cannot control venue conditions. imagery.LIFE shall not be liable for compromised coverage resulting from:
Dim lighting
Harsh or colored DJ lighting
Flash restrictions
Power outages
Generator failure
Venue lighting limitations
Internet outages
Venue restrictions on movement or setup
Construction, décor placement, or obstructed views
CLIENT(S) understand that photography and videography quality are directly influenced by available conditions.
30. TEAM SUBSTITUTION & STAFFING
CLIENT(S) acknowledge that imagery.LIFE operates with a growing professional creative team. imagery.LIFE reserves the right, at its sole discretion, to assign qualified associate photographers, videographers, editors, assistants, drone operators, or production personnel to any event. In the event of:
Illness
Injury
Family emergency
Travel disruption
Scheduling conflict
Force majeure event
Equipment issue
Unforeseen circumstance
imagery.LIFE may substitute personnel with professionals of comparable skill, training, and experience without constituting breach of contract. CLIENT(S) acknowledge that booking imagery.LIFE constitutes booking the imagery.LIFE brand, creative process, and professional standards, and not any single individual unless expressly agreed to in writing. No refund or cancellation rights shall arise due to personnel substitution.
31. SAFE WORKING ENVIRONMENT & HARASSMENT POLICY
imagery.LIFE maintains a zero-tolerance policy regarding harassment, discrimination, threats, intimidation, inappropriate touching, aggressive behavior, or unsafe working conditions. If any imagery.LIFE team member reasonably believes their safety, comfort, or ability to perform services is compromised, imagery.LIFE reserves the immediate right to:
Leave the event
Pause services
Refuse specific coverage requests
Cease services entirely
This includes but is not limited to behavior involving:
Guests
Family members
Wedding party participants
Vendors
Venue staff
Intoxicated individuals
Such circumstances shall not constitute breach of contract, and no refunds shall be issued.
32. INTOXICATED OR DISRUPTIVE GUESTS
imagery.LIFE shall not be responsible for compromised coverage caused by intoxicated, disruptive, aggressive, or uncooperative individuals. Coverage limitations caused by guest misconduct, damaged equipment, fights, interruptions, or unsafe behavior shall not constitute breach of contract. imagery.LIFE reserves the right to discontinue services if working conditions become unsafe. CLIENT(S) shall remain financially responsible for all contracted amounts regardless of service interruption caused by guest conduct.
33. MEALS & BREAKS
For any event exceeding four (4) consecutive hours of coverage, CLIENT(S) agree to provide hot meals for all imagery.LIFE team members actively working the event. Meals shall:
Be served during the same meal period as CLIENT(S) and guests whenever reasonably possible
Be reasonably substantial and appropriate for a full working day
Include accommodations for reasonable dietary restrictions if communicated in advance
Cold sandwiches, snack boxes, chips, or grab-and-go vendor meals may be refused at imagery.LIFE’s discretion unless previously approved. CLIENT(S) acknowledge that timely meals are essential for maintaining professional performance throughout extended events. If meals are not provided, imagery.LIFE reserves the right for team members to temporarily leave the premises to obtain food. imagery.LIFE shall not be liable for missed coverage occurring during reasonable meal breaks.
34. OVERTIME
Any coverage extending beyond the contracted hours shall be billed as overtime. Current overtime rates are: Photography: $500 per hour
Videography: $650 per hour Partial hours may be rounded at imagery.LIFE’s discretion. Verbal approval from either CLIENT, planner, coordinator, or designated wedding decision-maker shall constitute binding authorization for overtime charges. If overtime is declined, imagery.LIFE reserves the right to conclude services at the contracted end time regardless of event delays.
35. COPYRIGHT & OWNERSHIP
All photographs, video footage, audio recordings, edits, films, designs, previews, derivative works, and creative materials produced by imagery.LIFE are protected under United States Copyright Law (Title 17, U.S. Code). imagery.LIFE retains exclusive copyright ownership in perpetuity of all media created, regardless of payment status. CLIENT(S) receive a limited, non-transferable, personal-use license for delivered content. CLIENT(S) may:
Share delivered media for personal use
Print photographs for personal display
Share films online for personal enjoyment
CLIENT(S) may not, without prior written permission:
Sell media commercially
License media to third parties
Submit films for commercial use
Alter imagery for publication or resale
Use content for advertising, influencer partnerships, or business promotion
Commercial licensing must be separately negotiated in writing.
CLIENT(S) acknowledge that imagery.LIFE’s editing style is part of the artistic product purchased. Without prior written consent, CLIENT(S) shall not:
Apply Instagram filters
Alter color grading
Add presets or overlays
Modify skin retouching
Crop beyond reasonable platform formatting
Edit delivered films
Recut footage
Re-edit RAW footage
Remove logos or watermarks
Any unauthorized manipulation that materially alters imagery.LIFE’s artistic work may constitute copyright infringement and reputational harm. imagery.LIFE reserves the right to request removal of altered work from public platforms.
37. SOCIAL MEDIA, PORTFOLIO & MARKETING RELEASE
CLIENT(S) grant imagery.LIFE irrevocable permission to use photographs, video footage, likenesses, names, venue details, and event-related content for:
Social media
Website portfolio
Advertising
Educational purposes
Publications
Vendor collaborations
Print marketing
Competitions and awards
Magazine features
Blog posts
Promotional materials
No additional approval or compensation shall be required. CLIENT(S) acknowledge that imagery.LIFE’s ability to display work is fundamental to business operations and brand growth.
38. PREMIUM PRIVACY / NON-DISCLOSURE BUYOUT
CLIENT(S) may elect to purchase a Premium Privacy Buyout restricting imagery.LIFE from publicly displaying event media. Because imagery.LIFE relies heavily upon portfolio usage, social proof, and marketing visibility, privacy restrictions materially impact business opportunity and advertising value. Accordingly, full privacy restrictions require:
Written execution of a separate Privacy Addendum prior to the event date; and
Payment of an additional privacy fee determined by imagery.LIFE.
Standard privacy fees begin at $3,500 and may increase based upon:
Package size
Event scale
Team size
Exclusivity demands
Venue prominence
Scope of restrictions
Absent a fully executed Privacy Addendum and payment, imagery.LIFE retains unrestricted promotional rights. Privacy restrictions shall not apply to:
When reasonably possible, CLIENT(S) agree to credit imagery.LIFE when sharing photographs or films online. Failure to provide credit shall not constitute breach of contract.
40. ARCHIVAL POLICY & FILE RETENTION
imagery.LIFE archives delivered media for approximately twelve (12) months following final delivery. After this period:
Files may be permanently deleted
Retrieval may be impossible
imagery.LIFE assumes no obligation to maintain backups
CLIENT(S) acknowledge sole responsibility for maintaining backup copies of all deliverables. Cloud galleries, download links, and online hosting may expire without notice. CLIENT(S) are strongly encouraged to download and securely archive media immediately upon delivery.
41. EQUIPMENT FAILURE & DATA LOSS
In the unlikely event of catastrophic equipment malfunction, data corruption, theft, accidental deletion, media failure, or circumstances beyond reasonable control, imagery.LIFE’s liability shall be limited to a proportional refund based solely upon the portion of services materially affected. CLIENT(S) acknowledge that no system is entirely immune from technological failure despite commercially reasonable backup procedures. imagery.LIFE shall not be liable for emotional distress, consequential damages, lost memories, reputational harm, or speculative damages.
42. DAMAGE TO EQUIPMENT
CLIENT(S) shall be financially responsible for repair or replacement costs for imagery.LIFE equipment damaged by:
Guests
Wedding party members
Family members
Vendors
Venue staff
Animals
Children under supervision of CLIENT(S)
This includes accidental spills, collisions, falls, theft, or misuse.
43. FORCE MAJEURE
imagery.LIFE shall not be liable for failure or delay in performance due to circumstances beyond reasonable control, including but not limited to:
Acts of God
Natural disasters
Pandemics
Government restrictions
Travel interruptions
Illness or injury
Terrorism
Civil unrest
Venue closure
Utility failures
Severe weather
Emergencies
imagery.LIFE reserves the right to substitute personnel, reschedule services, or modify performance as reasonably necessary. Force majeure shall not invalidate the non-refundable nature of the retainer.
44. INDEMNIFICATION
CLIENT(S) agree to indemnify, defend, and hold harmless imagery.LIFE, its owners, contractors, employees, team members, and affiliates from claims arising from:
Guest conduct
Venue conditions
Third-party vendor conduct
Media usage by CLIENT(S)
Injuries occurring during coverage
Event-related disputes outside imagery.LIFE’s control
45. LIMITATION OF LIABILITY
imagery.LIFE’s total aggregate liability under any claim arising from this Agreement shall be strictly limited to the total amount actually paid by CLIENT(S). Under no circumstance shall imagery.LIFE be liable for:
Emotional distress
Lost opportunity
Lost profits
Consequential damages
Reputational harm
Sentimental value claims
Speculative damages
CLIENT(S) acknowledge that wedding photography and videography are artistic services and not guaranteed outcomes.
46. NON-DISPARAGEMENT
CLIENT(S) agree not to knowingly publish false, misleading, defamatory, malicious, or materially inaccurate statements regarding imagery.LIFE. Nothing in this Agreement prohibits truthful reviews or lawful speech. CLIENT(S) agree to attempt good-faith resolution of disputes prior to public escalation.
47. DISPUTE RESOLUTION & BINDING ARBITRATION
The parties agree that any dispute, claim, controversy, or disagreement arising from this Agreement shall first be submitted to mandatory good-faith mediation in Lehigh County, Pennsylvania. If unresolved, all disputes shall be resolved exclusively through confidential, binding arbitration before a single arbitrator experienced in commercial contract disputes. The parties expressly waive:
Jury trial rights
Class actions
Public litigation
Arbitration shall:
Occur exclusively in Lehigh County, Pennsylvania
Remain confidential
Be governed by Pennsylvania law
Limit discovery to reasonable scope
Judgment upon the arbitration award may be entered in any court of competent jurisdiction. This section survives termination of this Agreement.
48. ATTORNEY’S FEES & COLLECTION COSTS
The prevailing party in any action arising from this Agreement shall be entitled to recover:
Reasonable attorney’s fees
Arbitration costs
Court costs
Collection expenses
Filing fees
49. ACCEPTANCE OF TERMS
By signing below, CLIENT(S) acknowledge that they have:
Read this Agreement in full
Had opportunity to ask questions
Understood all terms and conditions
Voluntarily entered this Agreement
Electronic signatures shall be deemed legally binding and enforceable.
