Client/Photographer Wedding Terms of Service

WEDDING PHOTOGRAPHY & VIDEOGRAPHY AGREEMENT

This Wedding Photography & Videography Agreement (“Agreement”) is made and entered into as of the date signed below, by and between imagery.LIFE, LLC, a Pennsylvania limited liability company (“imagery.LIFE”), and the undersigned client(s) (collectively, the “CLIENT(S)”).

1. AGREEMENT, JURISDICTION & SEVERABILITY

This Agreement, including Schedule A, constitutes the entire understanding between imagery.LIFE and CLIENT(S) and supersedes all prior communications, written or oral. Modifications must be in writing and signed by both parties.
This Agreement shall be governed by the laws of the Commonwealth of Pennsylvania. Any arbitration shall be conducted in Lehigh County, Pennsylvania. CLIENT(S) assume responsibility for all collection costs and legal fees incurred by imagery.LIFE in enforcement. If any provision is found invalid, the remainder shall remain enforceable.
imagery.LIFE will provide proof of insurance at least two (2) weeks prior to the event. If “Additional Insured” certificates are required by the venue or vendors, CLIENT(S) must provide notice at least one (1) month before the event.

2. LEGAL CAPACITY

CLIENT(S) affirm that they are at least eighteen (18) years of age and legally able to enter into this Agreement.

3. INDEPENDENT CONTRACTOR STATUS

imagery.LIFE is an independent contractor and not an employee of CLIENT(S).

4. RESERVATION & RETAINER

Upon execution of this Agreement and payment of a non-refundable retainer equal to fifty percent (50%) of the package cost, imagery.LIFE will reserve the wedding date exclusively for CLIENT(S).
The retainer is applied toward the contract total and is non-refundable under all circumstances, including cancellation, rescheduling, or events beyond CLIENT(S)’ control. Rescheduling the event will incur a Rescheduling Fee of One Thousand Dollars ($1,000.00).
The remaining balance is due no later than the wedding date.

5. FINAL DELIVERY

Photography: Edited images will be delivered via private online gallery. RAW and unedited files will not be delivered. Images excluded during culling will not be returned.
Videography: Edited films will be delivered via private online link and/or USB, in accordance with the purchased package. Documentary footage or raw files will not be delivered unless otherwise agreed to in writing.
Delivery timelines are typically between twelve (12) and eighteen (18) weeks following the event, unless delayed by outstanding balances.

5A. ENGAGEMENT SESSION TERMS

If the CLIENT(S)’ package includes an engagement session, the following terms apply:

  1. Scheduling Responsibility — The engagement session is the sole responsibility of the CLIENT(S) to schedule with imagery.LIFE. Sessions are available on a first-come, first-served basis and must be reserved at least three (3) months prior to the wedding date.

  2. Use-It-or-Lose-It Policy — Engagement sessions are non-transferable and have no cash or credit value. CLIENT(S) who choose not to use their engagement session will not receive a discount, refund, or substitution for another session.

  3. Peak Season Scheduling — Due to high wedding volume during September and October, complimentary engagement sessions are not available during those months. CLIENT(S) who wish to schedule their engagement session in September or October may do so for an additional fee of Eight Hundred Dollars ($800.00), subject to imagery.LIFE’s availability.

  4. Advance Booking Limitation — Engagement sessions may not be booked more than twelve (12) months in advance of the wedding date unless expressly approved in writing by the owner of imagery.LIFE.

  5. Proximity to Wedding Date — Engagement sessions cannot be scheduled within the same calendar month as the CLIENT(S)’ wedding.

  6. Forfeiture — Engagement sessions not scheduled at least three (3) months prior to the wedding date will be deemed forfeited in full, and no refunds, credits, or substitutions will apply.

  7. Location Scouting, Permits, and Restrictions — CLIENT(S) are solely responsible for all location-related logistics and costs, including scouting, photo permits, admission fees, and any required permissions for the chosen location. imagery.LIFE assumes no responsibility for photography restrictions, permit denials, or venue limitations that may affect coverage.

5B. DELIVERY TIMELINES & EXPEDITED SERVICES

Delivery timelines for edited images and wedding films vary depending on season and workload. While imagery.LIFE strives to deliver all galleries and films within twelve (12) to eighteen (18) weeks, delivery may extend up to six (6) months during peak wedding season (September through October).
Expedited Delivery Option — CLIENT(S) may request expedited processing for an additional fee of One Thousand Dollars ($1,000.00). Under this option, final delivery will be completed within one (1) month following the wedding date, subject to availability and written approval by imagery.LIFE.
Sneak Peeks and Previews — Sneak peeks and social-media previews are considered complimentary privileges, not guaranteed deliverables. During peak season, sneak peeks may be delayed or omitted entirely unless expressly included as a paid service.

6. MUSIC & SCORING FOR FILMS

CLIENT(S) acknowledge and agree that music selection, scoring, and licensing for all wedding films are at the sole discretion of imagery.LIFE. Commercially copyrighted music cannot be used in any wedding film. imagery.LIFE will utilize licensed music libraries to curate songs that complement the creative vision of the film. CLIENT(S) may not request or demand specific songs.

7. DRONE COVERAGE

If drone coverage is included or requested, imagery.LIFE will make best efforts to provide aerial footage. imagery.LIFE is not responsible for airspace restrictions, weather conditions, safety concerns, or other circumstances that prevent drone usage. imagery.LIFE reserves sole discretion to cancel drone operations in unsafe conditions or where prohibited by law or venue policy. The absence of drone footage does not entitle CLIENT(S) to any refund or reduction in package price.

8. CANCELLATION & TERMINATION

By CLIENT(S): Cancellation results in forfeiture of all monies paid. Rescheduling terms are governed by Section 4 above.
By imagery.LIFE: If unable to perform due to illness, emergency, or circumstances beyond its control, imagery.LIFE will provide a qualified substitute. If no substitute is available, liability is limited to a refund of monies paid. imagery.LIFE reserves the right to terminate this Agreement for nonpayment.

9. CREATIVE LICENSE

imagery.LIFE retains full creative discretion in capturing, editing, and delivering photography and videography. Not all images or footage captured will be included in the final delivery.

9A. ARTISTIC STYLE & EDITING LIMITATIONS

CLIENT(S) acknowledge familiarity with imagery.LIFE’s portfolio and artistic style and agree that the work produced will be consistent with imagery.LIFE’s professional judgment and creative approach. Requests for major re-edits, alternate versions, or stylistic changes beyond standard adjustments may incur additional fees and are subject to imagery.LIFE’s approval.

10. COPYRIGHTS & USAGE

All photographs and films are protected by U.S. Copyright Law. CLIENT(S) are granted a limited license for personal use only. Commercial use, resale, or distribution for profit is prohibited. RAW and unedited files remain the exclusive property of imagery.LIFE.

11. MODEL RELEASE

CLIENT(S) grant imagery.LIFE the irrevocable right to use images and films for portfolio, website, social media, advertising, publications, and other promotional purposes.

12. SOCIAL MEDIA

CLIENT(S) may share watermarked images and films on social media. Alterations, filters, or edits to delivered work are strictly prohibited without prior written consent from imagery.LIFE.

13. EXCLUSIVITY

imagery.LIFE shall act as the sole and exclusive photographer and videographer. Guest photography/videography may not interfere with professional coverage.

14. HARASSMENT & SAFE WORKING ENVIRONMENT

imagery.LIFE maintains a zero-tolerance policy for harassment, abuse, or unsafe working conditions. If imagery.LIFE experiences or witnesses harassment from CLIENT(S), guests, or vendors, imagery.LIFE reserves the right to immediately cease services and depart from the event. No refunds will be issued, and CLIENT(S) will remain responsible for all fees.

15. DAMAGE TO EQUIPMENT

CLIENT(S) are financially responsible for any damage to imagery.LIFE’s equipment caused by CLIENT(S), guests, or vendors. CLIENT(S) agree to reimburse imagery.LIFE for repair or replacement costs at current market value.

16. COVERAGE LIMITATIONS

imagery.LIFE is not responsible for missed images or footage due to late arrivals, schedule changes, or restrictions imposed by officiants, venues, or vendors. imagery.LIFE is not liable for interference caused by guests or limitations imposed by lighting or venue restrictions.

16A. COOPERATION CLAUSE

CLIENT(S) agree to cooperate with imagery.LIFE and ensure reasonable assistance from guests, vendors, and coordinators to facilitate timely and effective coverage. imagery.LIFE shall not be held responsible for missed moments or reduced coverage caused by interference or lack of cooperation by third parties.

17. EDITING & RETOUCHING LIMITATIONS

Standard editing includes color correction, exposure adjustments, and basic cropping. Requests for extensive retouching (e.g., body reshaping, tattoo removal, object removal) are subject to additional fees at imagery.LIFE’s discretion.

18. DELIVERY METHOD & ARCHIVING

Online galleries will remain active for a minimum of six (6) months from delivery. imagery.LIFE will archive files for up to twelve (12) months after delivery. After this period, imagery.LIFE is not responsible for maintaining backups. CLIENT(S) are responsible for downloading and safeguarding delivered media.

18A. EQUIPMENT FAILURE & DATA LOSS DISCLAIMER

imagery.LIFE maintains professional-grade equipment and backup systems. In the unlikely event of equipment failure, data loss, or corrupted files beyond imagery.LIFE’s control, liability is limited to a partial refund proportional to undelivered coverage. imagery.LIFE is not responsible for loss of images or footage due to equipment malfunction, natural disasters, or unforeseen data corruption.

19. OVERTIME

Coverage beyond the contracted time will be billed at the following hourly rates unless otherwise agreed in writing:
Photography: $500/hour
Videography: $650/hour
CLIENT(S) acknowledge that verbal approval of overtime on the event date constitutes a binding agreement.

19A. UNSCHEDULED BREAKS / MEALS

For events exceeding eight (8) hours or involving multiple locations, imagery.LIFE reserves the right to take reasonable rest, hydration, and meal breaks to maintain a safe and effective working environment. Such breaks will not reduce total contracted coverage time.

20. TRAVEL & LODGING

For events or sessions requiring travel beyond fifty (50) miles from Allentown, Pennsylvania, CLIENT(S) are responsible for covering all reasonable travel-related expenses, including mileage, lodging (if required), flights, parking, and meals. Events or sessions taking place more than one (1) hour from imagery.LIFE’s home base in the Lehigh Valley are also subject to a Travel Fee of Four Hundred Dollars ($400.00) plus standard mileage per session or wedding day. This fee covers extended travel time, transportation, and associated expenses incurred by the imagery.LIFE team.
If lodging or overnight accommodations are required due to distance, early start times, or late-night event schedules, CLIENT(S) agree to reimburse imagery.LIFE for reasonable lodging costs in addition to the travel fee.

21. THIRD-PARTY ADDENDUM

imagery.LIFE is not responsible for the performance, omissions, or restrictions of third-party vendors. CLIENT(S) are solely responsible for securing rights and permissions for any third-party intellectual property they request be used. imagery.LIFE assumes no liability for coverage impacted by vendor restrictions or lack of cooperation.

21A. SUBCONTRACTORS & ADDITIONAL CREW

imagery.LIFE reserves the right to employ subcontractors, assistants, and independent contractors for photography, videography, editing, or production-related services as deemed necessary. All such individuals operate under imagery.LIFE’s direction and adhere to the professional and confidentiality standards of this Agreement.

22. INDEMNIFICATION

CLIENT(S) agree to indemnify and hold harmless imagery.LIFE, its employees, contractors, and agents from any and all claims, damages, liabilities, and expenses arising from CLIENT(S)’ use of delivered media, third-party disputes, or the actions of CLIENT(S), guests, or vendors.

22A. LIABILITY INSURANCE COVERAGE NOTICE

imagery.LIFE maintains general liability and equipment insurance coverage of at least $1,000,000 per occurrence. Proof of insurance will be provided upon request by CLIENT(S) or venue.

23. LIMIT OF LIABILITY

imagery.LIFE’s total liability for any claim arising from this Agreement is strictly limited to the total fees paid by CLIENT(S).

23A. PAYMENT DEFAULT CLAUSE

Balances not paid within thirty (30) days of invoice shall incur a late fee of five percent (5%) per month or the maximum permitted by Pennsylvania law, whichever is less. imagery.LIFE reserves the right to withhold delivery of final galleries or films until all balances are paid in full.

24. FORCE MAJEURE

If imagery.LIFE cannot perform due to fire, casualty, acts of God, illness, or circumstances beyond its control, liability is limited to a refund of amounts paid, less expenses incurred.

24A. ARBITRATION & VENUE CLARIFICATION

Any dispute arising under or relating to this Agreement shall first be subject to good-faith mediation between the parties. If unresolved, such dispute shall be submitted to binding arbitration in Lehigh County, Pennsylvania, in accordance with the rules of the American Arbitration Association.

25. MEALS

CLIENT(S) agree to provide a vendor meal for imagery.LIFE for events lasting six (6) hours or longer. If no meal is provided, imagery.LIFE reserves the right to take a one-hour meal break off-site.

26. AMENDMENTS

No amendments shall be valid unless in writing and signed by both parties.

27. CONFIDENTIALITY CLAUSE

imagery.LIFE agrees to maintain confidentiality regarding any sensitive or private client information obtained during coverage, including but not limited to private event details, personal data, or materials not intended for public distribution.

28. EMERGENCY REPLACEMENT POLICY

In the event of illness, injury, or emergency affecting assigned team members, imagery.LIFE reserves the right to assign qualified substitute professionals to fulfill all contractual obligations.

29. WEATHER CONTINGENCY CLAUSE

For outdoor engagement sessions or events affected by inclement weather, imagery.LIFE will work with CLIENT(S) to reschedule or adjust coverage based on availability. Additional travel or location fees may apply for rescheduled sessions.