WEDDING PHOTOGRAPHY & VIDEOGRAPHY Terms of Service

This Wedding Photography & Videography Agreement (“Agreement”) is made and entered into as of the date signed below by and between imagery.LIFE, LLC, a Pennsylvania limited liability company (“imagery.LIFE”), and the undersigned client(s) (“CLIENT(S)”).

1. ENTIRE AGREEMENT; GOVERNING LAW

This Agreement constitutes the entire understanding between the parties and supersedes all prior discussions. Any modifications must be in writing and signed by both parties.

This Agreement shall be governed by the laws of the Commonwealth of Pennsylvania and applicable federal law.

2. LEGAL CAPACITY

CLIENT(S) affirm they are at least eighteen (18) years of age and legally authorized to enter into this Agreement.

3. INDEPENDENT CONTRACTOR

imagery.LIFE operates as an independent contractor and is not an employee of CLIENT(S).

4. RESERVATION & NON-REFUNDABLE RETAINER

A non-refundable retainer equal to fifty percent (50%) of the total contracted amount is required to reserve the event date. The retainer is non-refundable under all circumstances, including cancellation, postponement, or force majeure.

Rescheduling is subject to availability and a $1,000 rescheduling fee.

The remaining balance is due no later than the wedding date.

5. FINAL DELIVERY

Photography

Edited images will be delivered via private online gallery.
RAW, unedited, or partially edited images will never be delivered under any circumstances.
Images excluded during culling will not be returned.

Videography

Edited films will be delivered via private online link as the standard delivery method. Physical formats (USB, hard drive) are provided only if purchased or expressly included in the package.

RAW footage, unedited clips, project files, timelines, and partially edited materials will not be delivered unless expressly agreed to in writing.

Delivery Timeline

Standard delivery is approximately two (2) to three (3) months following the event date.

During peak season (April–May and September–October), delivery may extend up to six (6) months due to production volume.

Delivery timelines may be extended for outstanding balances or delays outside imagery.LIFE’s control.

6. ENGAGEMENT SESSION TERMS

If included:

  • CLIENT(S) are responsible for scheduling.

  • Sessions are use-it-or-lose-it.

  • No substitutions or credits.

  • Cannot be scheduled within the same month as the wedding.

  • Must be booked at least three (3) months before the wedding.

  • Peak months (September & October) incur an additional $800 fee.

  • Location permits, admission fees, and scouting are CLIENT(S)’ responsibility.

7. CREATIVE DISCRETION

imagery.LIFE retains full creative control over capture, editing, composition, and final delivery.

CLIENT(S) acknowledge familiarity with imagery.LIFE’s artistic style.

Major re-edits or stylistic changes may incur additional fees and are subject to approval.

8. COPYRIGHT, OWNERSHIP & MANIPULATION PROHIBITION

All media are protected under United States Copyright Law (Title 17, U.S. Code).

imagery.LIFE retains exclusive copyright ownership in perpetuity.

CLIENT(S) receive a limited personal-use license only.

The following are strictly prohibited without written consent:

  • Applying Instagram or other filters

  • Altering color grading

  • Cropping beyond platform formatting

  • Editing delivered video

  • Editing RAW footage

  • Extracting clips for re-editing

  • Removing watermarks

Any violation constitutes copyright infringement under federal law and may result in legal action including statutory damages and attorney’s fees.

9. ATTENDEE RELEASE

CLIENT(S) warrant that guests have consented to photography and videography. CLIENT(S) indemnify imagery.LIFE from any claims arising from guest appearance in media.

10. AUDIO CAPTURE LIMITATION

imagery.LIFE is not responsible for compromised audio due to venue acoustics, wireless interference, DJ issues, third-party equipment, or officiant restrictions.

11. VENUE CONDITIONS & POWER FAILURE

imagery.LIFE is not liable for limitations caused by:

  • Power outages

  • Lighting deficiencies

  • Generator failures

  • Weather

  • Internet outages

  • Venue restrictions

12. EVENT TIMELINE RESPONSIBILITY

CLIENT(S) must provide a finalized timeline at least seven (7) days prior to the event.

imagery.LIFE is not responsible for missed moments due to delays, schedule changes, or lack of notification.

13. EXCLUSIVITY

imagery.LIFE shall be the sole professional photographer/videographer. Guest interference voids responsibility for obstructed coverage.

14. HARASSMENT & SAFE WORKING ENVIRONMENT

imagery.LIFE maintains zero tolerance for harassment. Services may cease immediately without refund if safety is compromised.

15. DAMAGE TO EQUIPMENT

CLIENT(S) are financially responsible for damage caused by guests or vendors.

16. TRAVEL & LODGING

Events beyond 50 miles from Allentown, PA require reimbursement of travel expenses.

Events more than one (1) hour from imagery.LIFE’s Lehigh Valley home base incur a $400 travel fee plus mileage per event day.

Overnight lodging, if required, is reimbursed separately.

17. OVERTIME

Photography: $500/hour
Videography: $650/hour

Verbal approval constitutes binding agreement.

18. ARCHIVAL POLICY

Files are archived for twelve (12) months following delivery.

After this period, imagery.LIFE has no obligation to retain files. Retrieval may be impossible.

CLIENT(S) are responsible for backup storage.

19. EQUIPMENT FAILURE & DATA LOSS

In the unlikely event of catastrophic equipment failure or data corruption beyond imagery.LIFE’s control, liability is limited to a proportional refund.

20. CHARGEBACK PROTECTION

CLIENT(S) agree not to initiate chargebacks without written notice and opportunity to cure.

Unauthorized chargebacks constitute material breach and CLIENT(S) agree to reimburse all fees incurred.

21. INDEMNIFICATION

CLIENT(S) agree to indemnify and hold harmless imagery.LIFE from claims arising from media use, guest actions, or third-party disputes.

22. LIMITATION OF LIABILITY

imagery.LIFE’s total liability is limited strictly to the total fees paid.

Under no circumstances shall imagery.LIFE be liable for consequential, incidental, indirect, reputational, or lost-profit damages.

23. NON-DISPARAGEMENT

CLIENT(S) agree not to publish false or defamatory statements. Nothing restricts truthful reviews.

24. SOCIAL MEDIA CREDIT

When sharing media publicly, CLIENT(S) agree to credit imagery.LIFE where reasonably possible.

25. FORCE MAJEURE

If performance is prevented by circumstances beyond control, liability is limited to refund of monies paid, less expenses incurred.

26. DISPUTE RESOLUTION & ARBITRATION (ENHANCED PROTECTION)

The parties agree that any dispute, claim, or controversy arising from this Agreement shall be resolved exclusively through confidential, binding arbitration.

Prior to arbitration, parties shall engage in mandatory good-faith mediation within Lehigh County, Pennsylvania.

If unresolved, disputes shall be submitted to binding arbitration before a single arbitrator with at least ten (10) years of commercial litigation experience.

Arbitration shall:

  • Be conducted in Lehigh County, Pennsylvania

  • Be confidential

  • Prohibit class actions

  • Prohibit jury trials

  • Limit discovery to reasonable scope

  • Require each party to bear its own attorney’s fees unless otherwise awarded

Judgment upon arbitration award may be entered in any court of competent jurisdiction.

This section survives termination of this Agreement.

27. ATTORNEY’S FEES

The prevailing party in any action or arbitration shall be entitled to recover reasonable attorney’s fees, arbitration fees, and costs.